Society Rules

1. NAME AND OBJECTS

The Society shall be called the Eurasier Society of UK and its objects shall be:

To promote in every possible way the health, welfare and interest of the breed, always bearing in mind that the Eurasier is a companion dog.

To encourage and create opportunities for Members to increase their knowledge about the breed in the areas of health, training, breeding, conformation, showing and other canine activities.

To promote interest in Eurasiers and inform, help and encourage people who are new to the breed.

To accept, subject to review, the Interim Standard of the breed and urge its adoption by judges, breeders and exhibitors as the standard of excellence by which the breed should be judged.

To encourage Members to show their dogs in Imported Register classes and to work towards applying for transfer to the Breed Register.

To work towards establishing a judging programme.

2. MANAGEMENT

The affairs of the Society shall be managed by a Committee of not less than six, and not more than 12 members, which shall include the following honorary Officers: a Chairperson, Vice-Chairperson, Secretary and Treasurer.

3. COMMITTEE

At least one third of the Committee Members, including the Officers, shall retire at each Annual General Meeting and may stand for re-election. All Committee Members shall retire after serving on the Committee for three years and may stand for re-election. If insufficient members are retiring on this basis to achieve one third of Committee Members, the required additional Committee Members shall be drawn by lot.

All retiring Officers and Committee Members wishing to stand for re-election must notify the Secretary in writing, stating which office they wish to stand for where applicable, at least six weeks prior to the Annual General Meeting. New nominations, either as an Officer or Committee Member, must be proposed and seconded by two fully paid-up members in writing, and confirmed by the written agreement to stand of the person concerned, and should reach the Secretary at least 28 days before the Annual General Meeting. A complete list of candidates, together with the names of proposers and seconders, shall be circulated to members with the Agenda of the Annual General Meeting. Elections shall be by those members present at the Annual General Meeting.

All Officers and Committee Members shall have full voting rights at Committee and General Meetings.

The Committee shall have the power to co-opt suitably qualified Members on to the Committee in the event of positions becoming vacant between Annual General Meetings. Those co-opted shall only hold office until the next Annual General Meeting of the Society at which an election of Officers and Committee takes place. Co-opted Members shall have full voting rights at Committee Meetings.
No individual who has been a Member for less than six months may be elected on to the Committee.

A Committee Member must have served at least one year before being eligible for election as an Officer.

No person whilst an undischarged bankrupt may serve on the Committee of or hold any office or appointment within a Kennel Club Registered Society.

4. COMMITTEE MEETINGS

Meetings of the Committee shall be held as often as deemed necessary but at least three times per year.

A quorum for Committee meetings shall be one third of the number of members serving on the Committee at the time of the meeting, or three members of the Committee, whichever is greater. The quorum must include the Chairperson or Vice-Chairperson, and the Secretary or Treasurer.

A member of the Committee absent from two consecutive meetings shall have his/her attention drawn to the fact and, unless an adequate reason is given, such member’s seat on the Committee shall be declared vacant.

5. MEMBERS

The Society shall consist of an unlimited number of members, open to the world, who shall be persons interested in the promotion of Eurasiers.

Applications for membership shall be made in writing on the appropriate form. All applicants shall be provided with a set of Club Rules and the Code of Ethics, together with the application form, and shall be required to agree to abide by these. Applications shall be considered by the Committee and a decision shall be taken by majority. The Committee reserves the right to refuse membership.

Any member may resign from the Society on giving notice in writing to the Secretary. A member leaving the Society shall not be entitled to receive back any money which may have been paid to the Society or on account of the Society, during his or her membership, or have any claim against the Society.

An up to date list of Members and their addresses, and those of branch Members where appropriate, must be maintained and, if so requested, made available for inspection by the Kennel Club and Members of the Society. A declaration of the number of Members of the Society must be made with annual Returns.

6. VOTING RIGHTS

Each Member shall be entitled to one vote after three months membership. Joint Members shall be entitled to one vote for each member of the partnership. Voting rights shall be restricted to those members domiciled in the United Kingdom.

Voting shall be as decided by majority at a meeting, by show of hands. In the event of a tie on any vote the Chairperson shall have a casting vote.

No Junior Members (i.e. under 18 years of age) may stand for office bearer or Committee or be entitled to full voting rights.

No postal or proxy votes shall be allowed.

7. CLUB PROPERTY

The property of the Society shall be vested in the Committee.

8. WINDING UP

In the event of the Society ceasing to exist for any reason, a Special General Meeting shall be called to decide upon the disposal of the Society's assets. The Kennel Club shall be notified as soon as a decision is made to wind up the Society and, within six months of such date, shall be supplied with a final statement of audited accounts and a record showing disposal of all the Society’s assets.

The persons named as Officers and Committee of the Society on the last return furnished by the Kennel Club will be held responsible by the Kennel Club for the proper winding up of the Society.

9. CLUB ACCOUNTS

A banking account shall be held in the name of the Society at Yorkshire Bank, Peterborough, into which all revenue of the Society shall be paid and from which withdrawals shall be made on any two signatures of the following Officers of the Society: the Chairperson, Vice-Chairperson, Secretary or Treasurer.

The Treasurer shall keep full and proper accounts and shall prepare annually a statement of accounts which shall be certified by an approved Auditor appointed annually by the Committee for this purpose. Copies of the audited accounts will be distributed at the Annual General Meeting and made available to all members who are unable to attend the Annual General Meeting.

The Financial Year of the Society shall run from 1st January to 31st December.

10. SUBSCRIPTIONS

There shall be an annual Subscription, payable on 1st January each year, of such a sum as the members shall decide from time to time by resolution at the Annual General Meeting and notified to the Kennel Club.

Until further notice, annual rates shall be:

Single Membership £12.00

Joint Membership (2 adults living at the same address) £18.00

Junior Membership (up to18 years) £3.00 

Overseas Membership £ 6.00

No member shall be allowed to vote, or enjoy any privileges of membership, whilst their current subscription and any debt due to the Society remains unpaid, and for which application has been made. If the member shall fail to pay outstanding subscriptions by the time of the AGM, his/her name shall be automatically erased from the register. Acceptance back on the register shall be dependent upon a new application and payment of any outstanding subscription or other debt.

11. EXPULSION OF MEMBERS

Any member who shall be suspended under Kennel Club Rule A42j(5) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall ipso facto cease to be a Member of the Society.

If the conduct of any member shall, in the opinion of the Committee of the Society, be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Society except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.

If the Society expels any Member for discreditable conduct in connection with dogs, dog shows, trials or competitions, the Society must report the matter in writing to the Kennel Club within seven days and supply any particulars required.

12. ANNUAL GENERAL MEETING

An Annual General Meeting shall be held as early as possible in the New Year, and not later than 30th June each year.

The nature of business shall be:

(i) to recieve the reports of the Chairperson, Secretary and Treasurer

(ii) to reciece the Society's audited accounts

(iii) to elect the Officers, Committee and Auditor

(iv) to discuss any other items on the Agenda

No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which, in the opinion of the Chairperson of the Meeting, are urgent.

A written notice giving the date, time and venue of the Annual General Meeting shall be sent to all Members of the Society at least 28 days prior to the meeting date.

All items for the Agenda of the Annual General Meeting must be received by the Secretary at least 21 days prior to the Meeting. The Agenda will be circulated ten days before the Meeting. 

A quorum for the Annual General Meeting shall be three people.

Any decision taken at an Annual General Meeting shall be valid and binding for the whole of that year and cannot be the subject of a Special General Meeting during that year.

13. SPECIAL GENERAL MEETINGS

A Special General Meeting shall be summoned by the Secretary if 10 Members send a signed requisition stating the subject to be discussed and requesting a Special General Meeting to do so. It shall be held at the earliest possible date convenient to the Committee after the request for the Meeting is received.

The Committee of the Society is also empowered to call a Special General Meeting.

No business other than that detailed on the Agenda can be discussed at a Special General Meeting. Members shall receive 14 days written notice of a Special General Meeting.

14. RECORDS

The Committee shall undertake to keep a Minute Book which shall contain a full record of all business transacted at General Meetings and Committee Meetings, including a record of all Guarantees offered by the Society.

Such Minute Book, Membership list, Accounts and Balance Sheet and also any other documents belonging to the Society, shall be produced to the Kennel Club at any time when required.

15. AMENDMENTS TO RULES

The Rules of the Society may not be altered except at an Annual General Meeting or Special General Meeting, the notice for which includes details of the proposal to alter the Rules. Any proposed alteration to the Rules shall not be brought into effect until the Kennel Club has been advised and has given its approval to the alteration.

New Rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately and included in the Society’s Rules with effect from the next Annual General Meeting.

16. ANNUAL RETURNS TO THE KENNEL CLUB

The Officers acknowledge that during the month of January each year, the Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities shall be forwarded to the Kennel Club.

The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary which may occur during the course of the year.

17. DISPUTES

The Kennel Club shall be the final Court of Appeal in any case of dispute.

18. KENNEL CLUB FINAL AUTHORITY

The Kennel Club is the final authority for interpreting the Rules of the Society in all cases relative to canine or society matters.

19. FEDERATIONS

The Society shall not join any Federation of Societies or Clubs.